We’ll all be familiar with that moment before an important meeting; you’re at the printer to gather a print job but instead get sifting through piles of paper trying to locate your document in amongst those of one’s colleagues and goodness knows what else. Or you’re in a different the main office and you realise you’ve printed those papers you needed seriously to the incorrect device… It might be surprising to hear that both of the scenarios outlined listed below are entirely avoidable and with a straightforward follow-me printing solution, could quickly become a thing of the past. Follow-me,
centralised printing or ‘secure print’ as the technology can be known, ensures that documents are only ever printed when they are ‘requested’ or ‘pulled’ from certain device by an official user, so they are never left piling up unclaimed and could be collected from wherever is most convenient or quickest for that particular user. Besides those individual user benefits, for any organisation, follow-me printing is a straightforward way to cut paper waste, spread printing burdens and improve document security. Here, we provide an introduction to the technology and an outline of a number of follow-me printing’s main advantages…
In most popular printing environments without follow-me printing capabilities, users themselves decide wherever they want to print a record while still at their workstation. Most will tend to pick the closest operational printer and/or one that prints in the colour they require. In offices where you can find multiple devices used, it’s super easy to produce mistakes in regards to choosing where you should send documents. A digit or a letter wrong on a drop-down printer menu and a record is at the incorrect printer on the other side of the building. Or even a user chooses the closest device which also is actually the most used; and so valuable time is spent at the printer while other users’ jobs are being executed. The standard system is pretty haphazard at the best of times however in the worst light, it’s frequently slow, fairly inefficient and not necessarily the absolute most cost-effective. Follow-me printing can address each of these issues.
By staging and compartmentalising the printing process, follow-me printing can effectively eliminate the problems outlined above along with the associated financial and time costs. Unlike conventional printing, where a user is networked directly to a device, 餐牌設計 follow-me printing deploys a print server between devices and users’ jobs. Where as ordinarily, when a user selects ‘print’ the task will quickly be processed instantly by way of a chosen device, follow-me printing first sends the task to a print server. It’s only when a user approaches certain device, which may be any device on the network which is why that user has authorization that the task is ‘pulled’ from the server, where it’s been temporarily stored and executed, ‘on demand’, there and then. To pull a job (or jobs) from a device, with respect to the hardware installed, users either enter a person ID code to spot themselves, or if a card reader has been installed on a device, place their ID cards on the card sensor or swipe their cards, where there’s a magnetic reader installed.
Not in the specific scenarios outlined above, the many features of a follow-me printing system are as follows:
Enhanced Document Security
Among the major advantages of follow-me printing could be the significantly higher degrees of security it can offer, in comparison with more conventional printing arrangements. Security is actually one of the most frequently cited reasons for organisations making the transition to follow-me printing configurations.
As users are expected to be at a device for their print job(s) to be processed, follow-me printing can practically eliminate the situation of lost printed documents. Furthermore, whether a user collects their job having an ID card or instead identifies him/herself with a PIN logon, the follow-me printing system can make sure that only the authorized user can pick-up the jobs which they’ve submitted. And as print jobs are not executed unless they are ‘pulled’ from a device by a user, there’s less danger of your more sensitive or especially important documents being seen by unauthorized individuals or being accidentally carried away with another person’s printing.
Finally, many the more commonly-used follow-me printing solutions give a higher level of data Encryption in order that documents remain completely secure while they are in digital form. This ensures when your printer network becomes victim of an unauthorized attack, all jobs on the print server remain safe and secure.
Besides well-known cost savings which come from eliminating those unnecessary print jobs which remain unclaimed on a device, a follow-me printing solution can offer organisations with the powers to introduce higher degrees of user accountability. As all print jobs pass through the follow-me print server and always remain associated with certain user ID, follow-me printing provides administrators with highly centralised management control and the capability to assign costs per user, by cost centre, department, project or by way of a specific cost code or printer. By budgeting your printing with such means, if there’s a particular department as well as a person within an organization regularly exceeding print budgets, this is redressed immediately upon installing a follow-me printing solution.
A More Streamlined Printing Environment
From the day of setting-up a follow-me printing solution, the printing environment becomes far more flexible. As users are expected to be present at devices for jobs to be executed, you can find never those queues at any one particular machine. If a printing device is processing other jobs, a user can simply proceed to spot him/her self at an alternative device, which is why he or she is authorized.
Follow-me printing, as discussed earlier, provides administrators with far greater controls. Policy and rules-based printing ensures print resources are protected from excessive use, according to an organization’s own pre-determined requirements. Many follow-me printing packages such as Ringdale even provide administrators having an interface for programming their very own custom policies. As well as providing the likelihood for typical savings of between 10% and 15%, follow-me printing enables organisations to take greater accountability of these environmental commitments. Not just does cutting excess printing reduce an organization’s costs but obviously, through lower paper, ink and electricity usage, additionally it saves on energy and natural resources too.